how to arrange subfolders placed in outlook for mac 2017

Arrange Subfolders Placed In Outlook 2017 Archive File Now

Your Outlook 2016 Inbox fills up with messages that you neglected to delete or file away, and before you know it youve got thousands of messages, taking up space in your data file and preventing you from browsing the new stuff easily.

The Conversation Clean Up feature goes through and finds these, deleting any messages that are completely contained within at least one other message.

Or, to do it for all your mail folders, select the Inbox and then choose HomeClean UpClean Up Folder Subfolders.

Archiving messages moves them to a separate datafile called Archive.pst.

Clearing out your main Outlook file makes it smaller, so that Outlook starts more quickly.

You can open the Archive data file any time you need to refer back to something in it.

Set your preferences in the Archive dialog box and click OK.

Arrange Subfolders Placed In Outlook 2017 Archive File Now

The archive file now appears in the navigation pane at the left; you can work with it there just as you would your main file.

In the Mailbox Cleanup dialog box, you can specify parameters for automatically archiving.

For example, you can find items older than a certain number of days or larger than a certain number of kilobytes.

Then you can move messages into one of the subfolders to get it out of the main Inbox.

For example, you could have a subfolder for each organization you volunteer for, or a subfolder for each family member who sends you messages.

Then drag-and-drop messages from your Inbox onto the new folders name in the navigation pane.

Fortunately you can automate the process by creating mail-handling rules.

Then fill out the dialog box to describe the message that you want to target.

A link will appear; copy that link and send it to your audience members via text message, email, or whatever method you like.

Wait for them to get it, and then click the Start Presentation button in the dialog box that appears to get the show started.

She is also an adjunct instructor of Computer Information Technology at Purdue University and an A certified PC technician.

How To Arrange Subfolders Placed In Outlook For Mac 2017